MinneBar and the Organization of Conventions

I would love to attend MinneBar but sadly I've had a conflict both this year and last year. But one of the things that interests me is that at least for me, the nature of how we try to do programming at the science fiction convention CONvergence is not that far off of the BarCamp philosophy.

Obviously, unlike a BarCamp there is a membership fee for CONvergence -- and if you haven't registered, now is the time to do so -- but that's because we aren't sponsored by organizations and companies in the same way either. We're renting the space, buying the food, flying in and putting up the guests of honor. We're also fund-raising for our non profit -- sending authors and scientists to schools, supporting our community in both the narrow and larger sense.

An event like a BarCamp is mainly scheduled collaboratively online by the participants -- it's user-driven and built by the people attending it. That's different from some other conferences where the event may be packaged by some corporate sponsor and you have people in the audience and the people on stage.

And as I look at this, I see that we have a similar sort of programming philosophy at CONvergence in a lot of ways, and did before the BarCamp phenomena really started -- we certainly encourage our membership to present and participate in programming. It's not identical -- we have a little bit more centralization and formal scheduling -- but I certainly find this sort of method a good way to do it for the more informal type of events like this.

Even as we bring in outside professionals and expect our programming to be organized ahead of the event -- so we can make it accessible and organized -- we certainly try to have it so our program in proposed and filled out by people that volunteer for events.

This is certainly a bit different from how some other sf events might do it -- while we do dig up panelists, and invite people to sit particular events -- the expectation is that most of the event is participant-driven.

One of the complaints I hear from time to time is that "CONvergence doesn't have moderators" -- and certainly I don't think the programming department should always be dictating who the moderators actually are -- but I would certainly encourage any panel to have a moderator. But that's really something that can be decided on a panel-by-panel level, and shouldn't (and with several hundred panels, realistically can't) be addressed by a programming head in many cases. That's the sort of thing that can --and to some extent, really should -- really be driven by the participants.

I suppose there is always some degree of overlap between technology and SF Conventions -- but I think sometimes it's not even as overt as Penguincon does it...

CONvergence Programming - Grid Lock!

I may not be the programming head -- but the programming head will be reporting to me starting next year as part of the events division, and as I'd previously been a head, it's important for me to promote the schedule.

The schedule has started to solidify now, and to quote the current programming head:

And please, please, please - if you are attending the convention and see some panels you would like to be on - follow the email instructions at the top of the webpage and let me know. Usually we have a limit of six people per panel, so if you see a panel that already has six people on it, then it's full - pick some that have 0-4 people instead, you can really help the programming dept. out!

Likewise, some panels are just for guests of honor or are gameshow style panels that have certain panelists who are running the event (again, should be pretty clear which these are from the panel description).

We recommend a limit of eight panels per person to avoid burnout (but if you can handle more and I have personal knowledge of that - then we can make exceptions).

So, if you are attending the con, please sign up for some (more) panels and pass the message along!

It's going to be an exciting year -- and I'm really excited to see the schedule come together.

The Geek Vote

I can't believe for a second that it would actually happen, but I'd be very amused if Barack Obama made an appearance at the San Diego Comics Convention.

One of my strangest memories mixing politics and fandom was meeting Senator Paul Wellstone in the hallways of the Sheraton after a CONvergence planning meeting. We gave him a brief description of what we were doing -- though I regret not going into the non-profit side of MISFITS a bit more.

While I look at the convention and fandom as a whole as being a bit of fun and a recreational activity, I also think it's a good way for us to do good as well. And one thing I've also realized is that some of the skills that you get out of this sort of organization running transfer over into other realms as well.

On Day Passes for SF Conventions

As I'll probably be getting day passes for Marscon - provided I get over this virus I've been fighting for the last couple of days -- I thought it was interesting to think about the reasons to have or not have day passes for your science fiction convention.

Day Passes make sense for some conventions and don't make sense for others. I think you lose some of the community aspect of a convention if you have people drop in for only one day. One of the appealing parts of a convention is that community aspect -- and day passes are more appropriate for the "show" events where people get tickets to see a celebrity, as opposed to the user-generated content of my favorite fan run conventions and the attendees are members and active participants.

I'd generally be against day passes for a convention like CONvergence -- if you have a large enough attendance that you don't need the additional people to make your budget, or if you were in a position where you need to cap membership (like Anime Detour) -- Day Passes make much less sense.

I can see where Day Passes would be useful for other conventions -- especially if you're looking to get as many people as possible. I can see it as being sensible if you've got certain sorts of entertainment guests -- this is why I think it makes more sense for Marscon, because they tend to have more celebrity actors, and their Dementia music track has a "show" quality that may have an appeal for day people.

The interesting thing is that Day Passes aren't really just an economic decision -- but one that can end up reflecting the kind of convention that you put on.

Roadkill

He was one of those people that you really only get to know because of your time in fandom. As I remember him, he was larger than life. When he dressed up as Swamp Thing - as you can see on Len Wein's wikipedia page - it was exactly the sort of thing that you expect from him. I'll remember him being thrilled to come up to Len as Swamp Thing's "Daddy" in that outfit -- and it was one of those moments that really made me enjoy this little community that we all build.

Jeremy of Fantasy Flight has some good memories as well.

We'll all miss him greatly. He was one of a kind. Like everyone is.

All Those Conventions

One of the things you realize when you look at something like Con-News is how many science fiction-type conventions there are out there, especially once you expand it to include comics, anime, gaming, and all of the other styles.

CONvergence/MISFITS Future

As I mentioned a couple of weeks ago, I was a candidate for the CONvergence Events Division Coordinator position, and I got the most votes, so I'll be running the events division for the 2009 and 2010 CONvergence. (I just realized that was 2010. Can I be scared now?)

It's a bit daunting looking at the nine ring circus an event with 3000 science fiction and fantasy fans can be But it'll be an exciting challenge -- and I hope you check it out, and if you're willing to help -- I'm sure we'll need it.

Fandom's OS Distribution

One of the more interesting questions came up as part of last weekend's CONvergence committee meeting. As I mentioned as I started to look at building a SF Convention IT Infrastructure, one of the biggest challenges in working with a non-profit volunteer organization like a science fiction convention is that you have a variety of different operating systems amongst the people working on it, and unlike a business environment, there's very little centralized control over what sorts of systems that people have.

I was interested in seeing that about 25 percent of the people attending the committee meeting were Macintosh users, with the rest being Windows users. I was surprised that there were only 1 or 2 people that were primarily Linux users; I would have expected to see that higher than average.

My biggest take away is how much you'd like to build systems that can handle multiple OSes -- a department like programming should ideally work where the heads don't need to be running a particular operating system in order to handle the data needs of their department.

I'm curious how our percentages compare to other convention committees, both locally and around the country -- that's a higher percentage of Mac users than generally reported on in the general population, but that is really difficult to be sure about.

Dreamhaven

Neil Gaiman reported some alarming news about one of my favorite stores, Dreamhaven. They suffered a break-in, and it has been rough for their business.

The small bookstore is a very rough business, especially in our internet and big box bookstore age -- but one of the nice things about stores like Dreamhaven or Uncle Hugos is that they provide a center of gravity for our local fandom. They are the heart of our community. When out of town visitors that are science fiction fans come into town, I've always made sure that they visit these stores.

Building a SF Convention IT Infrastructure

I've worked on CONvergence for nearly a decade now, and one of the things that I'm now looking at is the information technology needs for a science fiction convention (and also for the related nonprofit)

Unsurprisingly, the SF community is filled with IT professionals -- it is perhaps the most common job category. But then you also have a wide variety of skill sets -- people that are partisans about one sort of technology or another.

You have several departments in a typical convention that might have a need for some sort of data storage need -- convention and organization membership is the first, but then you also have your programming and other event schedules, your art show, and your dealers' room.

You have two environments as well -- you have the environment of 360 or so days a year, where the convention staff is geographically diverse, and unlike a business environment, there's no way to really dictate what sort of operating system people may use. The other 3 or 4 days you are all at the same location -- but it's an environment that you set up there, and in some situations may have need to get at that data at all hours.

One of the other challenges is that your available pool of skills is limited to what you can have for free -- but that means that you don't really want to make something that requires very specialized skills. You need something that just about anyone with IT skills can pick up.

Technology really helps the modern convention -- I can't imagine how this would have been done in the era before e-mail. But many of the pieces in place right now are frequently of the personal computer era; using Microsoft Office applications like Excel and Access. To go buzzword happy -- and as such I deserve serious abuse -- what is the Web 2.0 convention IT architecture for a Science Fiction convention?

Right now I mainly have questions, and don't yet have answers.